What Is Multimedia? +How to Use It in Your PowerPoint Presentations PDF Print E-mail
Monday, 18 September 2017 08:55

What is a multimedia presentation? You've probably heard the term multimedia, but what does it actually mean in PowerPoint? 

In short, it's combining multiple types of media in your presentation. You can use combinations of images, audio, and video to make your point.

Every PowerPoint slide is a blank canvas, waiting for your content to reinforce your speaking points or guide the presentation. Multimedia brings variety to your slides and helps visual learners understand your content better.

PowerPoint Multimedia Slide with Image
Adding a simple image to a slide makes it much more interesting than a text-only version. Find royalty free photos on Envato Elements

You probably already know how to work with text so, I'll show you how to combine multiple types of media into the same PowerPoint presentation. You'll learn how to insert multimedia and edit it, right inside of PowerPoint. Multimedia presentations hold more interest and engage your audience better when done well. 

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Why Use Multimedia in Your Presentation?

If we were bound to using only text and shapes, it would be much harder to hold an audience's attention during a presentation.

Multimedia exists to help reinforce our key speaking points. Here are a few ideas for working with images, audio, and video to make your presentation more interesting:

  • Images - These could be used for everything from simple stock photos that add slide variety, to logos and icons that showcase your brand.
  • Audio - Audio is a great way to add narrations to your slides if you can't present directly to your audience or to add music and sound effects.
  • Video - You can add video clips from your computer or sites like YouTube. Videos could be used for showing instructional walkthroughs from YouTube, TED talks, or a recorded screencast of your own.

Discover high quality PowerPoint presentation templates on Envato Elements or Envato Market, like the popular Simplicity PPT template we use in the slide above.

Before we dive in, always remember: less is more. It's great to incorporate multimedia in PowerPoint, but don't clutter slides with too many distractions for your audience.

How to Use Multimedia in PowerPoint Presentations (Watch & Learn)

Let's walk through multimedia together in this quick screencast. In it, I'll teach you how to insert each type of multimedia and make basic edits to them.

PowerPoint also has tools inside the app to add basic edits to your multimedia. You can crop images, trim video clips, and adjust audio levels. I'll show you how to use each of these tools, so that you don't have to open other apps to work with multimedia quickly.

 

If you want more detail on how to work with each of those types of multimedia, check out the step-by-step tutorial below on how to add multimedia to your presentations.

1. Images in PowerPoint: Stills & Animated

How to Insert Images into PowerPoint

The simplest way to add an image to PowerPoint is to simply copy and paste.  You can copy an image to your clipboard in practically any app like a web browser or image editor, and then right click to paste it into PowerPoint.

A better way to insert images is to save them to your computer, then insert them using the Insert menu. Go to the Insert > Pictures menu to browse to an image to insert.

Insert Pictures into PowerPoint
Insert an image from the Insert > Pictures menu on the PowerPoint ribbon.

On the pop-up menu, browse to where your images are stored and click on them to add them to the presentation. 

The reason that I prefer using the Insert menu is that you can add multiple images at the same time. Hold the Control button on your keyboard and click on multiple images before you press Insert to add them all to a slide.

PowerPoint Insert Multiple Pictures
Select multiple images by holding Control on your keyboard and clicking on them before pressing Insert to add them all to a slide.

Resize and Reposition Images

Once an image is on the slide, you can click and drag it to move it around on the slide. If the image is larger or smaller than you want, you can click and drag on the corner to resize it. 

Resize Images in PowerPoint
Click and drag the white circle on the corner of an image to resize it on your PowerPoint slide.

PowerPoint Picture Tools

PowerPoint also includes a set of tools to edit images from within the app. You don't always have to open up Photoshop or another editor to make basic changes to your images. 

When you select an image, you'll see a new option on the PowerPoint ribbon. Click on the Picture Tools > Format to open up image editing tools.

PowerPoint Picture Format tools

Here are the key Picture Tools to try out:

  • Cropping - Select a portion of the image that you want to keep (and remove) to trim an image inside PowerPoint
  • Remove background - If you have a logo with a white or black background, use this wizard to isolate the logo.

Check out this tutorial for a deep dive on working with images inside PowerPoint:

2. Audio in PowerPoint

Add an Audio File to PowerPoint

Audio is another multimedia type you can work with in PowerPoint. 

If you have an audio track on your computer like an MP3 or WAV file, you can easily add them to your presentation. Choose the Insert > Audio > Audio on My PC option to browse for and choose an audio file.

Insert Audio on my PC
Go to Insert > Audio > Audio on my PC option to browse for and choose an audio file to add.

After you choose the audio file, you'll see a small speaker icon on your PowerPoint slide. You can hover over it and press the play button to play it while presenting.

Record Audio Inside PowerPoint

If you don't already have your audio recorded in a file, you can actually capture it right inside of PowerPoint.

To record audio for the presentation, go to the Insert > Audio > Record Audio option.

Record Audio in PowerPoint
Go to the Insert > Audio > Record Audio option to record audio using a microphone.

Now, you'll see the Record Sound option pop up. Press the red Record button, and PowerPoint will start grabbing audio. When you're finished press the Stop button (black square) to add your audio to PowerPoint.

Record Sound in PowerPoint
Press the record button to record audio inside your presentation and add it to the PowerPoint file.

Working With PowerPoint's Audio Tools

PowerPoint lets you make minor edits and adjustments to audio files without having to open another app. With the audio file selected, the most useful options are found on the Audio Tools > Playback menu.

Here are some of the most useful options:

  • Trim Audio - Open this option to reduce your audio file to play only a selection of the original file.
  • Start - Change from On Click to Automatically to play the audio without clicking the speaker icon.
Audio Tools Playback Options
Using PowerPoint Audio Tools Playback options.

3. Video in PowerPoint

Video is a powerful multimedia type you can use. PowerPoint supports adding video from your computer or online. Let's look at how to insert and modify them: 

Add a Clip From Your Computer

If you have a video clip on your computer, you can quickly drop it into your presentation by using the Insert menu. Go to Insert > Video > Video on My PC to browse to your video file.

Simplicity - added video file
After browsing to the video and inserting it, you'll see it placed on your slide with the playback controls.

Once the video is on your slide, you can drag the corners to resize it and control how much of the slide it covers.

PowerPoint has good support for most of the major video file types, like MP4, QuickTime, and Windows Media files. 

Learn more about how to add video into PowerPoint: 

Add a Video Clip from Online

Finding an inspiring or insightful YouTube video can help make drive your point to reach an audience. Instead of finding a workaround to download and convert a YouTube video, PowerPoint can link to and insert them directly.

To add a YouTube (or other online) video, go to Insert > Video > Online Video to launch the menu.

Insert  Online video in PowerPoint
To add an online video, choose Insert > Video > Online Video to get started.

Now, PowerPoint will show a new window to search for or add an online video. If you want to add a YouTube video, you can drop in the URL for a video, or search directly inside this box for a relevant clip.

Other sites might give you embed codes on their site. On sites like Vimeo or TED, try out the Embed code and dropping the HTML into the bottom box.

Insert Video into PowerPoint quickly
Search for videos using the box or drop in a URL for a YouTube video of your choice.

Adding a YouTube video is a great way to include a video without increasing your PowerPoint file size. Instead of embedding the video inside the file, the link will play a YouTube video, right inside the presentation. For more detail, read through this quick tutorial: 

PowerPoint Video Playback Options

Just as PowerPoint has built-in tools to adjust images, the Playback Options are great to adjust how a video plays inside the presentation.

With the video selected, click on the Video Tools > Playback option on the ribbon to access key settings to control the video.

Video Tools Playback
With a video selected, you can use the Video Tools > Playback options to edit your video inside of PowerPoint.

Here are several key options to try out to change how the video plays:

  • Start - Change this option from "On Click" to "Automatically" to start playing the video as soon as the slide appears.
  • Play Full Screen - With this option turned on, playing the video will cut to a full screen mode with the rest of the slide hidden.
  • Trim Video - Open this option to select which parts of the video to reduce the video to the parts you want to show.

Recap and Keep Learning More About PowerPoint

In this tutorial, you learned how to mix multimedia types to create an interesting presentation. PowerPoint makes it easy to add and edit images, video, and audio. 

We've just scratched the surface on what's possible with PowerPoint presentations. Here are a few more tutorials that will help you build great looking slides from scratch:

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What types of multimedia do you use most often in your presentations? Let me know in the comments section below if you'd like to share a quick tip.

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